{"id":3343,"date":"2018-06-20T08:21:05","date_gmt":"2018-06-20T12:21:05","guid":{"rendered":"https:\/\/iridian.jp\/?p=3343"},"modified":"2018-06-20T08:21:07","modified_gmt":"2018-06-20T12:21:07","slug":"administrative-assistant","status":"publish","type":"post","link":"https:\/\/iridian.jp\/en\/news\/administrative-assistant\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"

Department: Corporate Services<\/p>\n

Location: Swansea<\/p>\n

Reporting: Manager of Corporate Services<\/p>\n

Date last modified: 03\/08\/2011<\/p>\n

Summary statement<\/h2>\n

Under the supervision of the Manager of Corporate Services, the Administrative Assistant performs a variety of administrative functions. These duties include office management, accounts receivable and accounts payable, preparing reports and maintaining files, databases and records.<\/p>\n

Major Duties and Responsibilities<\/h2>\n
    \n
  1. Performs Accounts Receivable functions including invoicing customers, processing customer payments, preparing bank deposits, following up with late payments and maintaining files and records.<\/li>\n
  2. Performs Accounts Payable functions including preparing checks and wire transfers, entering bills and credit memos into the accounting software, and preparing purchase orders and sending them to the supplier.<\/li>\n
  3. Preparing business and financial reports for the management group as needed.<\/li>\n
  4. Answering the telephone and directing personal inquiries. Provides information to the general public and employees as required.<\/li>\n
  5. Shipping of finished goods which include preparation and processing of shipping invoices and documents.<\/li>\n
  6. Creating documentation for customs, and other shipping related documents.<\/li>\n
  7. Ensures that adequate operating levels of office supplies and equipment are maintained by preparing and processing requisitions and verifying completed purchase orders.<\/li>\n
  8. Coordinating visitor reception as required including greeting guests and assisting them as needed and informing the concerned parties of the arrival.<\/li>\n
  9. Assisting on various administrative issues as given.<\/li>\n
  10. Follows safety procedures as set out in the Health and Safety policy and internal trainings.<\/li>\n<\/ol>\n

    Minimum Qualifications and Skills<\/h2>\n
      \n
    1. Community College Administration or Accounting courses or the equivalent experience.<\/li>\n
    2. Demonstrated knowledge office software, computer equipment word processing and spreadsheets (MS Excel, MS Word).<\/li>\n
    3. Ability to communicate effectively orally or in writing and able to relate well with co-workers, supervisors, other employees and the general public.<\/li>\n
    4. Excellent ability to deal with people at all levels.<\/li>\n
    5. Flexibility and adaptability; with a strong team player mentality.<\/li>\n<\/ol>\n

      Working Conditions<\/h2>\n
        \n
      1. Working with tight deadlines and conflicting priorities from frequent interruptions.<\/li>\n
      2. This position requires the ability to handle a diversity of tasks in a fast moving environment.<\/li>\n
      3. Mental effort required in multi-tasking and handling interruptions that requires constant refocusing.<\/li>\n
      4. Listening and mental attentiveness in dealing with co-workers or public queries.<\/li>\n
      5. Lifting boxes and office supplies that can result in injury to back, feet or hands.<\/li>\n
      6. Frequent exposure to glare from a computer screen, printer toners or chemicals.<\/li>\n
      7. Performs multiple, repeated and sustained hand-eye movement on computer keyboard and screen up to eight hours per day.<\/li>\n
      8. Sits for extended periods of up to eight hours per day.<\/li>\n<\/ol>\n

        Type of Supervision Received<\/h2>\n

        Works under general instructions to prioritize and complete assigned tasks. Assignments are periodically checked for progress by the Manager of Corporate Services.<\/p>\n","protected":false},"excerpt":{"rendered":"

        Department: Corporate Services Location: Swansea Reporting: Manager of Corporate Services Date last modified: 03\/08\/2011 Summary statement Under the supervision of the Manager of Corporate Services, the Administrative Assistant performs a variety of administrative functions. These duties include office management, accounts receivable and accounts payable, preparing reports and maintaining files, databases and records. Major Duties and […]<\/p>\n","protected":false},"author":155,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[],"tags":[],"class_list":["post-3343","post","type-post","status-publish","format-standard","hentry"],"acf":[],"yoast_head":"\nAdministrative Assistant - Iridian Spectral Technologies<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/iridian.jp\/en\/news\/administrative-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant\" \/>\n<meta property=\"og:description\" content=\"Department: Corporate Services Location: Swansea Reporting: Manager of Corporate Services Date last modified: 03\/08\/2011 Summary statement Under the supervision of the Manager of Corporate Services, the Administrative Assistant performs a variety of administrative functions. 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